MIDDLE RASEN PARISH COUNCIL
Until the minutes become Approved at the next meeting they must be treated as Meeting Notes
Notes of meeting may be subject to amendment at the next Meeting of the Parish Council. Only then can they be read as the Approved Minutes being the correct and accurate record for the previous meeting.
MIDDLE RASEN PARISH COUNCIL
Minutes of the Meeting of the Parish Council on 21/5/13
Present:-
Mr M Stamp (Chairman), Mrs S Smith, Mr G Dixon, Mrs G Dennis, Mrs J Ranby, Mr P Dawson,
Mr M O'Connor, Mr J Padley and Mrs J Trotter (Clerk)
Visitors :- Cllr G Wiseman
• Election of Chairman
Cllr M Stamp. The Chairman thanked the Clerk for her hard work over the last year. The Chairman welcomed Cllr Wiseman.
Proposed: Cllr Dixon. Seconded: Cllr Dawson. Resolved Unanimous.
• Apologies for Absence :- Cllrs D Pattison (Personal Circumstances) and L Strange (Holiday).
• Election of Vice Chairman
Cllr D Pattison.
Proposed: Cllr P Dawson. Seconded: Cllr S Smith. Resolved Unanimous.
• To receive declarations of interest in accordance with the 2011 Localism Act:-
None.
• To review Standing Orders
Reviewed and accepted.
Resolved unanimous.
• To review Financial Regulations
Reviewed and accepted.
Resolved unanimous.
• To discuss and resolve renewal of annual insurance policy
The Clerk confirmed that she had also sought a quote other providers who had confirmed that they would not be able to match the quote of the current provider Community Consultation Ltd of £420.74.
Proposed: Cllr P Dawson. Seconded: Cllr M O'Connor. Resolved unanimous.
• To review Council's/Employees membership of other bodies
Cllr Pattison, Cllr Padley and Cllr Dawson Community Fund and John Wilkinson, Cllr Dixon County Emergency Planning Organisation and Parish Council representative for Primary School.
• To review Parish Council Risk Assessment
Reviewed and accepted.
Resolved unanimous.
• To review Complaints Procedure
Reviewed and accepted.
Resolved unanimous.
• To review Council's Procedures for handling requests made under FOI Act 2000 and Data Protection Act 1998
Reviewed and accepted.
Resolved unanimous.
• To review Council's Policy for dealing with Press/Media
Reviewed and accepted.
Resolved unanimous.
• To set forward dates for Parish Council meetings for year ahead
Reviewed and accepted.
Resolved unanimous.
• Notes of last meeting on 16 th April 2013, to be approved as minutes:-
The minutes were signed as a true record .
• Chair and Council's Comments:-
The Chairman noted that that the A46 has started to be re-marked. Discussion with regard to width of the lines. Cllr Dixon noted that at the junction of Mill Lane, and Market Rasen junction have not been re-dressed. Cllr Dawson noted that the markings on the road would indicated that these sections are to be re-surfaced. Cllr O'Connor remarked that the new crossing on Church Street is still flooding. Cllr Dennis asked who was responsible for the cutting of the verge outside the Church Hall Clerk to ask Highways to cut.
• Reports from District and County Councillors:-
Cllr Wiseman reported that the AGM at Gainsborough had taken place and outlined roles the new Councillors in elected positions. Cllr Wiseman confirmed that the marquee has been purchased by the Charity Gala Committee using the Councillor Initiative Fund.
Following his re-election Cllr Strange sent an e-mail with LCC news, which the Clerk read out. The Council noted that Cllr Strange has resigned from the Waste Services Committee.
• Crime and Vandalism
The Clerk read out an e-mail from PCSO Evans, gave out the latest speeding data, and put the Incident Statistic Sheet in the correspondence file. Cllr Dawson reported that the Cricket Club storage shed was broken into at the weekend and a quad bike was stolen. Cllr Padley reported some fly-tipping near Nova Scotia Bridge.
• Clerks Report on Matters Outstanding:-
The dog waste bin on Woodhill Footpath has been replaced. The works to the pipes on the A46 took place on 9 & 10 May and the Clerk outlined the situation to date. The Highways Officer confirmed that the pothole team would be in the area w/c 6 th May and would deal with potholes as discussed at the last meeting. After consultation with Highways, the dangerous building on North Street has been referred to WLDC and the Clerk has written to the property owner to ask that the wall is made safe. Mr Robinson has confirmed that he will be starting maintenance works as of end of May/early June. The Highways Officer has also confirmed that the lines by the school will be refreshed in the near future, and a protection post put in near the public footpath sign on North Street. The drainage problem will also be rectified at the same time. The mower and strimmer have been serviced by Green Stripe. White lines should also be refreshed on the A46 near the Brambles. Mr Gibson has yet to put up the sign in the churchyard, however has been chased up. Reverend Patrick has confirmed that the historic sign is with Mr Clarke . Best Kept Village Entry sent in and signs on the noticeboard. Posters have also been sent to Community Spirit and Gordon Jennings. Skip in churchyard was emptied this month.
• Planning:-
129561 Sunnymede Permission granted
129602 Oak Farmhouse Permission granted
129033 Manor Farm Appeal Dismissed
129868 Fern Lodge Removal of condition 4 of planning permission No objections.
129935 Waterloo Street Part demolition, part extension, part alteration No objections.
• Correspondence:-
LCC Invitation to consultation database
Invitation to Market Rasen Town Council meeting
Letter of thanks from Middle Rasen & District Horticultural Society
Letter of thanks from Middle Rasen Charity Gala
Clerks & Councils Direct Magazine
LCC Letter re update on flooding works
WLDC Letter re Tree Preservation Order The Mallows
Letter re Wind Turbines
WLDC Corporate Plan Summary
Village Hall Letter of thanks
21) Finance and Accounts for Payment
VAT form submitted for a total of £588.38.
Income:- HMRC - £588.38
Burial Payments £ 25.00
Invoices:- Cassells - £ 96.00
CC Ltd - £420.74
Green Grass - £ 43.20
Green Stripe - £215.52
Riddels - £132.00
Anglian Water - £ 5.77
Mrs J Trotter - £425.18
Mr W Carter - £213.87
All Invoices were passed for payment.
• Annual Return for the Year ended 31 st March 2013
a)To approve Statement of Accounts
Accepted. The Chair and Clerk signed the accounts.
Proposed: Cllr P Dawson. Seconded: Cllr G Dixon. Resolved unanimous.
b)Execute review of effectiveness of internal audit
Internal auditor's report presented to Council. Council are happy with work of internal auditor and approved its effectiveness. Internal auditor to continue for this financial year - Clerk to write to inform Cassells Ltd.
Resoved Unanimous
c)Execute Annual Governance Statement
Executed.
Proposed: Cllr Dixon. Seconded: Cllr Dennis. Resolved unanimous.
23) Reports from Meetings
None.
24) To discuss and resolve Parish Council presence at Charity Gala and donation of a raffle prize
LALC have confirmed that a prize can be donated under 1976 S19 Council considered a raffle prize of £20.00 in the form of a garden centre voucher. Cllr Ranby to purchase. The Clerk has ordered a booklet via LALC called All about Parish & Town Councils for information about Parish Councils. example at the back of the hall. Cllr Dixon, Cllr O'Connor and Cllr Dennis will be attending on behalf of the Parish Plan. Cllr Dennis will attend on behalf of the Parish Council. Clerk and Cllr Dawson will try to spend a bit of time on the stand. Cllr Dennis will arrange for a table, chairs and board for map and leaflets.
Proposed: Cllr Dennis. Seconded: Cllr Dixon. Resolved unanimous.
25) To discuss advertising signs in the parish
Cllr Padley confirmed that the sign discussed at the last meeting is on a trailer. Cllrs discussed issues with removable signs/signs on posts. Lincoln Lane junction suffers particularly with these signs. Clerk to ask Highways to remove.
26) To discuss and resolve request for Grant Funding from Lincoln and Lindsey Blind Society
Request for £250.00. Consideration was given to the number of parishioners who would benefit, the amount requested and the ratio of funding per parishioner. After discussion the Council were in agreement that no contribution should be made at this time.
Proposed: Cllr Dixon Seconded: Cllr M O'Connor. Resolved unanimous.
27) To discuss concerns from Parishioner with regard to Bowling Green
The Clerk outlined the concerns that the Parishioner had raised regarding the gravel from the new development which has been thrown onto the Bowling Green. The Clerk outlined the situation with regard to the original planning permission. Cllr Dawson commented that this should be reported to PCSO Harrison as vandalism. Cllr Smith commented on the situation regarding gravel on the pathway.
28) Items for next meeting
There being no other business the meeting closed at 8.52pm.
Date ..... . Signed (Chairman)
Click ~ for Annual Parish Meeting
|
||||
APM Page
Members of the public were invited to attend the Annual Parish Meeting of Middle Rasen Parish Council, in April 2010 .
The Annual Parish Meeting takes place in April at the Church Hall . This is a meeting for villagers and is not a council meeting. It is an opportunity for members of the public to raise issues and make suggestions on any improvements that may be made in the village. These ideas and suggestions may then form a basis for future planning by the parish council. If you have a vision for Middle Rasen in the 21 st century, please come along.
The Chairman's Report is published at the Annual Parish Meeting
BUSINESS TO BE TRANSACTED.
• Apologies for Absence
• To approve minutes of the annual parish meeting held on 17 th April 2012
• Chairman's Report
• Financial Report
• Open Meeting
~~~~~~~
CLICK HERE FOR
Approved Minutes
~~~~~~~
~ Home Page ~
|